Record photography expenses and receipts

Follow these steps

1. 1

   Enter the expense

   Open Finance → Expenses. Record the supplier, date, category and amount. Use the appropriate business category, or Non-company / personal for a private cost. A category does not establish tax deductibility.

2. 2

   Attach its receipt

   Attach the receipt through that expense’s controls. Receipts remain private financial evidence. Do not put them in a public gallery or post private financial share links on your website.

3. 3

   Link the job when useful

   Link the expense to the relevant Project if it belongs to a particular job. This helps operational cost planning without creating a second expense record.

4. 4

   Review your totals

   Finance Overview uses recorded received payments and business costs for cash planning. Personal entries stay in your records but are excluded from business-cost totals. You can reclassify an existing expense without entering it again.

5. 5

   Record a paid software bill once

   The GlassSuite software invoices control is for an actually paid supplier bill with its PDF, amount, reference and payment date. A free licence, trial or published plan price is not an expense. Do not also enter the same bill in the ordinary expense form.